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IFEA s 60th ANNIVERSARY EXPO Tuesday, September 22, :00 a.m. - 6:30 p.m

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September 22,

:00 a.m.

Description

International Festivals & Events Association

IFEA WORLD

IFEA’s 60th ANNIVERSARY EXPO

Tuesday,

September 22,

JW M arr i ott Tucs on St a r r P a s's Res or t & S p a

TUCSON,

AR IZONA,

U.S.A.

YOU BE th AT THE IFEA 60 ANNIVERSARY

WHY SHOU LD

CONVENTION & IN

TUCSON ,

ARIZONA

THIS IS YOUR TARGET MARKET: Meet the festivals and events (of all sizes),

and academics who are the core of our industry.

IFEA attendees are the key decision-makers for their events and organizations or carry substantial influence with those who are.

EXPO 2015

STAND OUT FROM THE PACK: The IFEA Expo allows you to stand out from the competition.

Being present is half the battle.

GET ON THE SAME PROFESSIONAL PAGE: Participate in the entire IFEA convention

challenges and opportunities of your target market so that you can help them to understand how your product/service might benefit them directly

or design new products/services that do.

SHOWCASE NEW IDEAS: IFEA attendees are always looking for new ideas that will help to keep their events fresh and exciting.

The Expo is the place to showcase your latest and greatest products/services.

Presented by

BUILD YOUR PROFESSIONAL NETWORK: Future successes and business are built upon the network that you build today.

The leaders of our industry are never more accessible than they are at the IFEA Convention & Expo.

Package Includes: • 8’x10’ Booth space • Exhibitor listing in IFEA Annual Convention & Expo Program • Inclusion on IFEA’s Virtual Online Trade Show with link to your website • Pre-Convention & Post Convention Mailing Lists • IFEA Expo Lunch & Happy Hour Reception

• Entrance to the dfest®/ Dixie Flag Event Services Team Hospitality Suite • Entrance to the IFEA Foundation Night Party & Auction • IFEA Convention Program Book • Exhibitor Communications,

Updates and Tips from the IFEA

1 Day,

EXHIBITOR SPOTLIGHT ADVERTISING PACKAGE:

1 Day,

Booth and Advertising

(Limited Packages Available)

Package Includes: All items listed within IFEA Exhibitor Package,

plus: • Full Page B&W Advertisement in IFEA Annual Convention & Expo Program Book ($645/$775 value) • Full Page Exhibitor Spotlight feature in IFEA’s “ie” Magazine.

($1,000 value) (Based on IFEA Questionnaire which will be provided upon sign-up.)

Spotlight by issue deadlines (August 10,

this specific benefit for this package will be forfeited and is non-refundable.

• Exhibitor Spotlight Listing in IFEA Annual Convention & Expo Program

and highlighted booth numbers)

• Exhibitor Spotlight Listing in the IFEA Update Newsletter (company logo,

tagline and link to your website)

Exhibitor Spotlight feature will be included within “ie” Magazine in one of the remaining issues in 2015 (August or November).

Exhibitor is responsible for submitting requested information for

EXHIBITOR CONVENTION PACKAGE:

3 Day,

Booth and Convention Registration Package Includes: All items listed within IFEA Exhibitor Package,

plus: • Full Registration to the IFEA 60th Anniversary Convention • All Educational Sessions during the main convention • Convention Opening & Keynote Speaker • All Coffee Breaks at Connections Café • Entrance to the dfest®/ Dixie Flag Event Services Team Hospitality Suite

FULL EXPERIENCE PACKAGE:

3 Day,

Booth,

Advertising and Convention Registration Package Includes: All items listed within: Some items may be duplicated within packages – only one of each is provided per registered exhibitor.

• Entrance to the IFEA Awards Luncheon • Entrance to the IFEA/Haas & Wilkerson Pinnacle Awards Presentation • Entrance to the IFEA Foundation Night Party & Auction • IFEA 60th Anniversary Convention & Expo collectors lapel pin • ‘Inspire the Industry’ Presentations Lunch • Closing Session & Speaker

Additional Convention Registration Additional 1 Day Booth Worker Includes meals and social activities for the day of the Expo

Prime Booth Location Attendee Bag Inserts Advertising & Marketing Opportunities Please see 2015 Advertising & Marketing Opportunities

• IFEA Exhibitor Package • IFEA Exhibitor Spotlight Advertising Package • IFEA Exhibitor Convention Package

EXHIBITOR PACKAGE ADD-ON ITEMS: Includes all items in Convention Registration

IFEA MEMBERS

NON-IFEA MEMBERS

EXPO DATES & TIMES Load In Tuesday,

September 22,

EXPO HOURS Tuesday,

September 22,

Expo Lunch: 12:00 p.m.

Whether you are hungry for ideas or hungry for lunch,

the IFEA Expo trade show will fulfill both needs

! Unopposed by any other sessions,

this is your time to introduce your product or service to your fellow convention attendees for the first time.

Meet someone you’d like to continue the conversation with

? Invite them to return during the Exhibitor Meeting time for a more in-depth conversation.

Exhibitor Meetings: 1:30 p.m.

Instead of closing your booth down during the educational sessions,

use this time to make a deeper impact with potential buyers.

Fill this time with one-on-one meetings and take the conversation more in-depth.

Whether you pre-schedule your appointments or make them at the show,

this open time gives you the added value to make the connections you want to further your business partnerships.

Expo Happy Hour: 5:30 p.m.

Celebrate a sale,

share a beverage with old friends

the ‘Expo Happy Hour,’ is the perfect end to a successful Expo.

BOOTH SPECIFICS AND DETAILS • Standard booth packages start at $895 for IFEA Members ($1,195 for Non-IFEA Members) for a 1 Day Exhibitor Package (1 day,

Additional packages and custom options are available to meet exhibitor’s individual needs.

• All booths will be 8’x10’ in size,

equipped with 8’ back wall drape,

• Exhibitors requiring additional items (furniture/electrical etc.) may order/purchase from the Expo Service Company.

The Service Company’s detailed package will be sent to all registered exhibitors 3 months prior to the IFEA Expo.

• IFEA Exhibitors are required to furnish a certificate of insurance to IFEA prior to occupancy.

Coverage must be for General Liability with a combined single limit of $1,000,000.

• Live entertainment and demonstrations,

shall not disturb adjacent exhibitors and their patrons.

Musical instruments and P.A.

systems may not be used in the exhibit hall.

• Booth selection will be done on a first-come,

• Payment in full must be received with registration form.

TO RESERVE YOUR EXHIBIT SPACE,

PLEASE CONTACT:

Nicole Collins Director of Sales & Expo p.

Sylvia Allen Associate Director of Sales p.

IFEA’s 60 th ANNIVERSARY EXPO BOOTH REGISTRATION FORM

JW Marriott Tucson Starr Pass Resort & Spa Tucson,

Arizona,

September 22,

(Part of the IFEA 60th Anniversary Convention,

September 21-23,

2015)

EXHIBITOR: ________________________________________________________________________________________________

MEMBER

NON-MEMBER

EXHIBITOR PACKAGE

❍ $1,195 x__________ Booths $_______________

EXHIBITOR SPOTLIGHT ADVERTISING PACKAGE

x__________ Booths $_______________

EXHIBITOR CONVENTION PACKAGE

x__________ Booths $_______________

FULL EXPERIENCE PACKAGE

x__________ Booths $_______________

Additional Convention Registration

❍ $695 x_____ Registrations $_______________

Additional 1 Day Booth Worker

❍ $250 x_________ Workers $_______________

Prime Booth Location

❍ $275 x__________ Booths $_______________

Attendee Bag Inserts

EXHIBITOR PACKAGE ADD-ON ITEMS: Includes all items in Convention Registration

Includes meals and social activities for the day of the Expo

All prices are in U.S.

Dollars EXPO DATES & TIMES EXPO LOAD IN Tuesday,

September 22,

EXPO HOURS Tuesday,

September 22,

Expo Lunch: 12:00 p.m.

Exhibitor Meetings: 1:30 p.m.

Expo Happy Hour: 5:30 p.m.

TOTAL $_______________

EXPO LOAD OUT Wednesday,

September 23,

EXHIBITOR CATEGORIES All paid 2015 exhibitors will receive a complimentary line listing in IFEA’s Convention & Expo Program and on-line at www.ifea.com.

Please complete “Program Listing” of product or service below.

Check up to five general categories within which you’d like your company name to appear.

Fill in up to five categories: ❍ Attractions ❍ Audio/Visual Equipment ❍ Banners/Flags ❍ Barricades ❍ Communications ❍ Concession/Catering ❍ Consulting ❍ Crowd Management ❍ Décor/Displays/Backdrops ❍ Entertainment/Talent

❍ Equipment Rental ❍ Event Management Software ❍ Event Supplies ❍ Event Support Services ❍ Financial ❍ Fireworks ❍ Fundraising ❍ Graphics ❍ Inflatables ❍ Insurance ❍ Internet

❍ Lasers ❍ Lighting ❍ Marketing ❍ Merchandising ❍ Mobile Apps/Storage ❍ Novelties ❍ Performing Artist ❍ Pins/Emblems ❍ Portable Fence ❍ Printing ❍ Production Company

❍ Restrooms ❍ Screen Print/Embroidery ❍ Special Effects ❍ Sponsorship ❍ Staging ❍ Temporary Credit Card ❍ Tents ❍ Ticketing/Wristbands ❍ Tokens ❍ Weather Monitoring ❍ Other___________________

PROGRAM LISTINGS Company Description (25 words or less)______________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ To make a reservation or for more information please contact: Nicole Collins,

Director of Sales & Expo Sylvia Allen,

Associate Director of Sales Phone: +208-433-0950 ext 815 • Fax: +1-208-433-9812 • Email: [email protected] Phone: +1-732-946-2711 • Fax: +1-208-433-9812 • Email: [email protected] International Festivals & Events Association • 2603 W.

Eastover Terrace • Boise,

ID 83706 • USA • Phone: +1-208-433-0950 • Fax: +1-208-433-9812 • www.ifea.com

IFEA’s 60 th ANNIVERSARY EXPO BOOTH REGISTRATION FORM

JW Marriott Tucson Starr Pass Resort & Spa Tucson,

Arizona,

September 22,

(Part of the IFEA 60th Anniversary Convention,

September 21-23,

2015)

COMPLETE THIS FORM AND E-MAIL,

MAIL OR FAX TO THE IFEA.

List how you would like your organization to appear in the convention program and online: Exhibitor Name:________________________________________ First Name for Badge:___________________________________ Title:________________________________________________________________________________________________________ Company/Organization:________________________________________________________________________________________ Address:_____________________________________________________________________________________________________ City:_________________________________________________________________________________________________________ State/Province:_______________________________________________________________________________________________ Zip Code:_____________________________________________ Country:_______________________________________________ Phone:_______________________________________________ Fax:__________________________________________________ E-mail:________________________________________________ Website:______________________________________________ Additional Booth Worker:________________________________ First Name for Badge:___________________________________ Title:________________________________________________________________________________________________________ Additional Booth Worker:________________________________ First Name for Badge:___________________________________ Title:________________________________________________________________________________________________________ Contact information if different from above for all correspondence: ❍ SAME AS ABOVE Contact Name:________________________________________________________________________________________________ Address:_____________________________________________________________________________________________________ City:__________________________________________________ State/Prov.:____________________________________________ Zip/Postal Code:_______________________________________ Country:_______________________________________________ Phone:_______________________________________________ Fax:__________________________________________________ E-mail:_______________________________________________________________________________________________________ Booth selection will be done on a first-come,

Payment in full must be received with registration form.

❍ TOTAL AMOUNT ENCLOSED $ ___________________________________ SELECT METHOD OF PAYMENT: ❍ VISA ❍ MasterCard ❍ American Express ❍ Discover ❍ Check (make check payable to IFEA in U.S.

funds) Print Cardholder Name:________________________________________________________________________________________ Signature:____________________________________________________________________________________________________ Credit Card Number:___________________________________________________________________________________________ Expiration Date:________________________________________ CVN Code:___________(MC/Visa-3 digit code back) (AMX-4 digit code front) ❍ I have read the rules and regulations below and agree to abide by them as a condition of participation.

Liability: Applicant exhibits at his/her own risk.

Neither International Festivals & Events Association,

Inc.,

either jointly or individually,

is responsible for liability insurance coverage for bodily injury and property damage for Exhibitor's operation.

Tradeshow participants are required to furnish to International Festivals & Events Association prior to occupancy a certificate of insurance.

The coverage must be for General Liability with a combined single limit of $1,000,000.

All insurance must be on an occurrence policy and must include International Festivals & Events Association as an additional insured.

Neither IFEA nor its employees,

either jointly or individually,

is responsible for any injury to exhibitors,

guests or visitors within the confines of the space contracted by the exhibitor even if such injury is caused,

in whole or in part by the negligence of IFEA,

The exhibitor assumes the entire responsibility and liability for losses,

and claims arising out of exhibitor’s activities on the Hotel premises and will indemnify,

as well as their respective agents,

and employees from any and all such losses,

Acts of God: IFEA shall not have any liability whatsoever for any damage to any person,

matter or thing resulting from storm,

If the exhibitor's show space has not been made available to the exhibitor for more than one 24 hour period by reasons of acts of God or from fire,

then IFEA (promoter) shall return to the exhibitor payment made by deducting where from Promoter expenses occurred to that date.

Character of Exhibits: IFEA reserves the right to request the removal of any items,

which in its sole judgment do not conform to show guidelines.

Failure to comply is just cause for removal of an exhibitor from the show.

Payment Policy: All fees must be paid in full with this signed registration form.

Cancellation Policy: Fees are non-refundable.

Confirmation: Complete shipping and setup instructions will be emailed at a later date.

To make a reservation or for more information please contact: Nicole Collins,

Director of Sales & Expo Sylvia Allen,

Associate Director of Sales Phone: +208-433-0950 ext 815 • Fax: +1-208-433-9812 • Email: [email protected] Phone: +1-732-946-2711 • Fax: +1-208-433-9812 • Email: [email protected] International Festivals & Events Association • 2603 W.

Eastover Terrace • Boise,

ID 83706 • USA • Phone: +1-208-433-0950 • Fax: +1-208-433-9812 • www.ifea.com